Warehouse managers are always facing pressure to cut costs and increase productivity. In the battle against cost and lost efficiency, information is the most effective weapon managers can arm themselves with. Telematics and Underground Fleet Management System provide the most detailed information available and as such, should be the weapon of choice. These systems involve collecting data from devices mounted on each vehicle, analysing it and using the relevant information to reduce costs and increase efficiency and productivity. We have a look at how telematics and fleet management systems are leading fleets into the future.
IN THE BEGINNING
Applications for military and business preceded the later development of GPS' personal use to get you to the nearest shopping centre. While telematics originally began as a simple GPS tracking tool aiding with navigation and measuring the distance travelled by a vehicle, it has since evolved into something much more powerful than that. In fact it is currently the go-to technology for businesses to optimise their fleets and maximise their overall value.
There are 5 major areas that fleet management systems help businesses save money and increase efficiency.
1. INCREASE PRODUCTIVITY
Operators perform more consistently and at a higher production level when they know they are being monitored. But with telematics they aren’t just being monitored they are also easily being compared to all other operators and vehicles in the facility. This level of accountability is an easy way to increase productivity.
2. INCREASE EFFICIENCY
Telematics and fleet management systems give you complete visibility on the real time use of each truck and how many idle trucks you have at any one moment. Many systems are streaming wireless real-time data so you can see at any one moment the efficiency of your fleet. You can also check productivity levels for each truck and even each driver. Some fleet management systems such as AAL Hyster's ForkTrack system has the capability of having a swipe card, pin pad or even biometric login for each driver. The benefits of this stretch beyond checking the driver’s output and efficiency it also stretches, as we’ll see to safety procedures.
Dennis Carlson a logistics manager at Steelcase is an example of someone who believed his system was inefficient but didn’t have any data to prove his assumptions and create solutions for them. With the installation of a real-time data collection system Carlson quickly realised he could reduce his fleet size by 30%. The cost savings involved with a reduction that large are enormous.
3. CONFLICT RESOLUTION
With modern telematics systems managers are afforded more clarity on impacts and collisions so that the responsible party can be identified and all involved can be trained not to end up in the same accident again. Real-time monitoring also allows you a step further than this; speed infringements or impacts can trigger alarms and notifications that allow pre-emptive action to be taken before any serious accidents occur. For example, Raymond lift trucks have the ability to send fault codes and lift truck serial numbers to a technician’s smartphone or computer through their iWarehouse Gateway software.
4. STREAMLINE COMPLIANCE MANAGEMENT
Fleet Management Systems can limit vehicle access to only people with the adequate licence or certification. Systems can also integrate an inspection checklist and measure times spent on the list to ensure the operator is performing the adequate checks but also not wasting time. Many systemshave simple safety features such as intelligent interlocking seat and seatbelt sensors to ensure that operators are as safe as possible throughout their interaction with the forklift. Most systems will also have digital weight indicators and overload lockouts to prevent the operator from overloading the truck and putting themself and others in danger.
5. ENHANCE TRAINING AND SERVICE MANAGEMENT
All the data collected on truck operation can be used to plan maintenance and training requirements based on the hours dedicated to certain tasks. One of the largest stationary and office supply wholesalers in the UK, Spicers, recently employed Crown’s Infolink telematics solution and with its uptake have cut their maintenance and repair costs by 90%. Some systems such as the previously mentioned iWarehouse Gateway has a pre-operational checklist in the display mounted on the lift truck that must be filled out before the forklift can be used, John Rosenberger, manager of the software says that “It used to take about 17 minutes for the operator to complete the pre-op paperwork and file it manually… It now takes two.”